Manager, Accounts Payable

E26-121

Business Centre "Labirint" 5th Floor Liulin 10 District, Sofia, Sofia, Bulgaria

Not Applicable

Accounting and Finance

Full-Time/Regular

Job Purpose

Tungsten Automation is seeking a Manager, Accounts Payable to lead the company's accounts payable function for the EMEA region from our Sofia, Bulgaria hub. This role manages a team responsible for end-to-end AP processing across multiple entities and countries in EMEA, covering invoice capture and approval, payment runs, cash flow forecasting, vendor master data, employee expenses, and AP close activities including accruals and prepayments. The role also owns the day-to-day use and continuous improvement of the AP technology stack, including NetSuite and Tungsten Automation's own invoice capture and workflow products.

Key Responsibilities

Leadership & Team Management

· Manage and develop a team of AP professionals responsible for accounts payable processing across multiple entities in EMEA.

· Help lead internal adoption of AI tools such as Claude and Tungsten Automation software to improve productivity across the team.

· Set clear priorities, workload allocation, and service levels for the team, and provide coaching, feedback, and development planning for each team member.

· Build bench strength and cross-training within the team so that coverage is maintained through peak periods, month-end, and absences.

AP Operations

· Own the end-to-end AP cycle for EMEA: invoice receipt and capture, coding, approval routing, three-way match, posting, and payment execution.

· Manage payment runs across multiple currencies and banking platforms, ensuring vendors are paid accurately, on time, and in line with agreed terms.

· Support cash flow forecasting by providing visibility into upcoming payment obligations, expected disbursement timing, and AP-driven cash outflows across EMEA entities.

· Oversee vendor master data, including onboarding, bank detail changes, and periodic data cleaning, with appropriate verification controls in place.

· Manage employee expense and corporate card processing for the region, including policy compliance review.

· Deliver AP close activities on schedule, including accruals, AP subledger reconciliations, aged payables review, and intercompany AP balances.

· Monitor and report on AP performance, such as invoice cycle time, touchless processing rate, on-time payment rate, and aged open items, and act on the trends those measures reveal.

· Other tasks as required.

Systems & Automation

· Act as the AP process owner in NetSuite, maintaining approval workflows, payment templates, and AP configuration in partnership with IT and the wider finance systems team.

· Use and champion Tungsten Automation's intelligent document processing and workflow tools to increase straight-through processing and reduce manual keying.

· Support ERP and AP system projects.

· Provide practical, first-hand feedback to our product teams as an internal user of Tungsten Automation software.

Controls & Compliance

· Maintain and strengthen internal controls over the AP process, including segregation of duties, approval authority limits, and vendor payment fraud prevention.

· Ensure AP transactions and documentation meet local statutory, VAT, and e-invoicing requirements across the EMEA jurisdictions in scope.

· Support internal and external audit requests relating to accounts payable, including the US Group audit, and resolve findings raised.

· Keep AP policies and desktop procedures current, and make sure the team is properly trained.

Cross-Functional Partnership

· Partner with Procurement, Treasury, Tax, FP&A, and corporate accounting on payment planning, cash forecasting inputs, VAT treatment, and reporting matters affecting the region.

· Act as the escalation point for vendor and internal stakeholder queries, resolving disputes and blocked invoices promptly.

While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business.

Qualifications & Experience

· Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.

· Minimum of 4 years of accounts payable experience, ideally in a multi-country, multi-currency, or shared-services EMEA environment.

· Prior formal management experience is not required. We will consider candidates who have led work rather than people, such as team leads, subject matter experts, or senior AP specialists who have mentored colleagues, and we provide support for first-time managers.

· Hands-on experience with NetSuite is strongly preferred; experience with another major ERP plus a willingness to move to NetSuite will be considered.

· Experience with AP automation or intelligent document processing tools is preferred.

· Strong working knowledge of AP controls, VAT treatment of purchase invoices, and e-invoicing requirements in one or more EMEA jurisdictions.

· Strong Excel skills, and comfort working with reporting and reconciliation data.

· Excellent verbal and written communication skills in English, with the ability to work effectively with stakeholders across cultures and time zones; additional European languages a plus.

· Strong analytical and organizational skills, with the ability to manage multiple priorities and firm deadlines in a fast-paced, global environment.

· High degree of integrity, sound judgment, and the ability to handle confidential vendor, payment, and employee information appropriately.

Tungsten Automation Corporation, Inc. is an Equal Opportunity Employer M/F/Disability/Vets