Recruiting Operations Coordinator



Administration, People & HR, Operations
Emeryville, CA, USA
Posted on Friday, June 28, 2024

The Basics:

The Recruiting Operations Coordinator is an integral partner in managing Tanium's recruiting activities and building candidate relationships; often providing candidates with their first impression of Tanium. A successful Recruiting Operations Coordinator at Tanium will be an organizational guru, who works effectively with hiring managers and candidates and possess great communication skills. This person must have the ability to shift gears at a moment’s notice and enjoy the challenges of helping to build a great organization of talented individuals. This is an amazing opportunity for someone looking to broaden their experience and work in a top recruiting organization.

This is a hybrid position, which will require attendance several days each week in Emeryville, CA (preferred office location).

What you’ll do:

  • Be responsible for facilitating the entire candidate interview process: scheduling interviews and phone screens, and arranging travel for visiting candidates as needed
  • Create offer documents and initiate background checks for candidates
  • Advocate for the candidate and deliver a world-class candidate experience
  • Provide follow-up correspondence with a sense of urgency to candidates on recruiting status via phone and email
  • Partner with managers and recruiters to develop recruiting interview strategies
  • Build strong relationships with candidates, the talent acquisition team, and our business partners
  • Act as a super-user for our ATS, including updating candidate records, tracking recruiting activities, reviewing metrics and auditing jobs
  • Maintain confidentiality regarding sensitive candidate data
  • Use data to inform operational efficiency and effectiveness
  • Identify opportunities to improve the candidate experience and scheduling efficiencies
  • Assist the talent acquisition and operations teams on various activities as assigned, including but not limited to sourcing candidates, reviewing resumes, conducting phone screens, managing job postings & positions, etc

We’re looking for someone with:


  • BS/BA or equivalent experience required

Must Have

  • 1+ years of coordination or administrative support experience (required), 3+ years preferred
  • Strong verbal and written communication skills (required)
  • Experience with high volume scheduling
  • Experience working with Greenhouse
  • Proficiency in Microsoft O365 Suite – Word, Excel, and PowerPoint
  • Superb customer focus, attention to detail and organizational skills
  • Ability to work in a fast paced, quickly changing environments

About Tanium

Tanium, the industry’s only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortune’s list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. That’s the power of certainty. Visit and follow us on LinkedIn and Twitter.

On a mission. Together.

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and diversity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.

We are an organization with stakeholders around the world and it’s imperative that the diversity of our customers and communities is reflected internally in our team members. We strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things.

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.

What you’ll get

The annual base salary range for this full-time position is $40,000 to $120,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience. This position is classified as non-exempt and eligible for overtime pay as required by law.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

For more information on how Tanium processes your personal data, please see our Privacy Policy.