Administrative Operations Analyst



IT, Operations
Kraków, Poland
Posted on Wednesday, June 5, 2024


Operations Analyst’s drive the rapid and quality execution of key operational tasks within Administrative Operations. You will partner with internal and external stakeholders to ensure operational activities are executed rapidly and compliantly. While executing operational tasks you will look for inefficiencies and risks, escalating them to the team for resolution through projects. While participating in projects you will leverage your expertise and knowledge of the operational requirements to suggest meaningful improvements that improve the quality and compliance of operations.

Essential Job Functions

Drive quality assurance and control

  • Review and correct purchase requests using established processes and procedures
  • Review and correct change requests using established processes and procedures
  • Review and correct purchase orders using established processes and procedures
  • Review reports on un-invoiced purchase orders and coordinate invoicing from suppliers
  • Review reports on open purchase orders and coordinate the closing and reopening of purchase orders
  • Conduct testing in Tanium’s procurement system using established processes, procedures, and test scripts

Execute operational activities

  • Review assigned tickets and resolve through coordinating with ticket requestor and using established processes, procedures, and step guides
  • Support the data analytics program through maintaining and creating new data deliverables
  • Provide support to project management team as needed
  • Operate various compliance program tasks including data entry, analysis, and reporting
  • Execute routine daily operational tasks in a variety of administrative functions at the direction of manager

Win as a Team

  • Provide burst capacity related to team operational activities
  • Provide support in designing, building, and testing enhancements to Tanium’s procurement system

Minimum & Preferred Job Qualifications

  • BA/BS and/or equivalent work experience required
  • Proficiency in English
  • Ability to speak multiple languages common throughout the EU
  • 1+ years’ experience in procurement sourcing, purchasing, operations or similar
  • Bachelor’s degree in business operations, Change Management, Statistics, Economics, Project / Process Management, or similar
  • Experience and understanding of basic accounting principles
  • Experience and understanding of basic procurement contract clauses and contract lifecycles
  • Experience and understanding of basic data analysis
  • Experience using PowerBi, Excel, or other data analytics tools
  • Strong ability to work on a team and communicate clearly
  • Experience training peers on processes and systems at various levels of an organization
  • Proficiency in O365 or Google Suite
  • Proficiency in Microsoft Projects
  • Proficiency in Coupa or other procure to pay tools
  • Experience working with functional leaders and executive stakeholders
  • Knowledge and application of Lean / Six Sigma principals to projects and processes a plus and “black belt certification”
  • Ability to solve tough problems, quickly

Additional Offerings

  • Attractive remuneration and comprehensive benefits
  • All full-time employees are eligible to receive restricted stock units. You can own part of the company you help to build
  • A value-based, transparent culture that fosters collaboration and innovation
  • Ability to work with global customers
  • Ability to work on complex and strategic global projects and initiatives
  • Career development opportunities
  • Health, dental, and vision coverage - Tanium paying 100% of the premium
  • Life & Disability + Critical Illness benefits - Tanium paying 100% of the premium
  • Pension Plan

Tanium Competencies:

  • Demonstrates initiative and motivation
  • Excellent oral and written communication skills
  • Team player
  • Person of high ethics and integrity
  • Ability to work in a fast-paced, changing environment

About Tanium

Tanium, the industry’s only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale.

Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortune’s list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. That’s the power of certainty. Join our team at

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