Recruiting Operations Coordinator, APJ (JLPT N1 equivalent required)



People & HR, Operations
Tokyo, Japan
Posted on Wednesday, May 29, 2024

Recruiting Operations Coordinator, APJ

Preferred Location: Tokyo, Japan; this is a full-time role with a hybrid work environment.

The Basics:

The Recruiting Operations Coordinator, APJ is an integral partner in managing Tanium's recruiting activities and building candidate relationships across the APJ region which is consisted of Japan, Korea, Singapore and Australia; often providing candidates with their first impression of Tanium. A successful Recruiting Operations Coordinator at Tanium will be an organisational guru, who works effectively with hiring managers and candidates and possess great communication skills. This person must have the ability to shift gears at a moment’s notice and enjoy the challenges of helping to build a great organisation of talented individuals. This is an amazing opportunity for someone looking to broaden their experience and work in a top recruiting organisation.

What you’ll do:
  • Be responsible for facilitating the entire candidate interview process: scheduling interviews and phone screens, arranging travel for visiting candidates, creating offer documents, and initiating background checks
  • Advocate for the candidate and deliver a world-class candidate experience
  • Provide follow-up correspondence with a sense of urgency to candidates on recruiting status via phone and email
  • Partner with managers and recruiters to develop recruiting interview strategies
  • Build strong relationships with candidates, the talent acquisition team, and our business partners
  • Act as a super-user for our ATS, including updating candidate records, tracking recruiting activities, reviewing metrics and auditing jobs
  • Maintain confidentiality regarding sensitive candidate data
  • Use data to inform operational efficiency and effectiveness
  • Identify opportunities to improve the candidate experience and scheduling efficiencies
  • Assist the talent acquisition and operations teams on various activities as assigned, including but not limited to sourcing candidates, reviewing resumes, conducting phone screens, managing job postings & positions, etc.
  • Collaborate with hiring managers, office managers and workplace coordinators across the APJ region to assist candidate onboarding process following local criteria
We’re looking for someone with:
  • Education
    • BS/BA or equivalent experience required
  • Experience
    • · 1+ years of coordination or administrative support experience required, 3+ years preferred
    • · Strong verbal and written communication skills required
    • · Experience working with Greenhouse (ATS) preferred
    • · Experience with Microsoft O365 Suite – Word, Excel, and PowerPoint preferred
    • · Superb customer focus, attention to detail and organisational skills preferred
    • · Ability to work in a fast paced, quickly changing environment preferred

Tanium Competencies:

  • · Demonstrates initiative and motivation
  • · Excellent oral and written communication skills
  • · Team player
  • · Person of high ethics and integrity
  • · Ability to work in a fast-paced, changing environment

About Tanium

Tanium, the industry’s only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortune’s list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. That’s the power of certainty. Visit and follow us on LinkedIn and Twitter.

On a mission. Together.

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and diversity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.

We are an organization with stakeholders around the world and it’s imperative that the diversity of our customers and communities is reflected internally in our team members. We strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things.

Taking care of our team members

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.

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