Admin Assistant (EA - 12 month fixed term)

Location

AU-NS-Sydney

Category

Sales

Position Type

Temporary

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

• Provide high-level executive support to the VP, ANZ Sales
• Engage with executives to set daily schedules, important meetings and book travel
• Coordinate activities between departments and outside parties
• Submit expense reports; reviews and approves expenses as a delegate for the executives
• Draft email correspondence and team communications on behalf of executives whilst partnering with the Comms team where applicable
• Create and review simple presentations
• Plan logistics of offsites
• Manage alias/distribution list for both Senior Directors

Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

Basic

• 3+ years of experience supporting Executives or Leaders within a high growth organisation
• Excellent written and verbal communication skills; proficient using Google Suite
• Strong communication and organisational skills and ability to connect multiple teams across multiple geographic locations in a hybrid in office/remote environment
• Expertise handling detailed work in an independent, and professional manner

Preferred

• Experience working for a SaaS Software company
• Possess high level of integrity and exercise good judgement and discretion
• Ability to handle multiple assignments simultaneously in time critical situations with an ability to prioritise work in a fast-paced environment
• Ability to maintain productive work relationships and work collaboratively with legal area specialists, partners and other EA’s to resolve issues
• Project management experience, including organising participants and preparing meeting materials

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

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