Administrative Receptionist



Munich, Germany
Posted on Tuesday, June 4, 2024

NVIDIA is one of the world’s fast expanding companies and awaked the world to computer graphics, technologies and AI. We are a world class team who share a dedication and commitment to NVIDIA’s Green Carpet Services. The Administrative Receptionist will play a crucial role in the long-term success of our visitor and employee experience by providing outstanding office support at our largest and most customer facing office in Europe. Integrity is of the utmost importance in this role. You will become an authority on NVIDIA’s history and core values that help drive our team’s success!

Impactful performance in the role will be reflected in good judgment, intellectual honesty, and advocacy of best practices, tolerance for anomalies, encouragement of straightforward communication and a strong spirit of collaboration. The right person should be upbeat, enthusiastic and embracing of this dynamic customer facing office with ability to work well with everybody with willingness to support. If you enjoy working in a team environment, can determine how to get things done, even if you have never done them before, you should bring your expertise to NVIDIA. Individuals who are passionate about customer service and applying those skills to build a career in a fast-paced environment will thrive in this position.

What you'll be doing:

  • Greeting visitors from around the globe, acting as "CEO" responsible for first impressions for internal and external contacts entering our office.

  • Organizing and coordinating conference room scheduling, room resourcing, room reservations and special conference room projects.

  • Assisting with New Hire orientation by providing the employee experience and help settling into the room.

  • Ensure visitors are made comfortable and kept informed of the status of their visit

  • Assisting with events, projects and service requests as needed and ensure it runs as planned

  • Taking and ensuring messages are passed to the appropriate staff member in time, handling incoming and outgoing mail distribution, reception, and office main telephone line response

  • Handling all visitor pre-registration requests and ensure compliances are met and aligned with our security measures and requirements

  • Handling security badge inventory, information, and reordering supplies

What we need to see:

  • Relevant education (hospitality) and 2+ years of experience as Receptionist at an international company

  • Good command of the English and German language

  • Perform in various reception, hospitality and administrative related tasks

  • Driven and pro-active with the ability to be responsible for tasks from start to finish

  • Excellent Microsoft Office Skills

  • Good knowledge of customer relations

  • Good telephone communication etiquette

  • Accountable, humble, helpful and approachable

  • Flexible and able to work in a fast-paced environment

With highly competitive salaries and a comprehensive benefits package, NVIDIA is widely considered to be one of the technology world’s most desirable employers. We have some of the most brilliant and talented people in the world working for us and, due to extraordinary growth, our elite engineering teams are fast-growing fast. If you're a creative test engineer with a sincere real passion for technology, we want to hear from you.